The Lycée Français d’Alexandrie (LFA) is a prestigious trilingual French educational institution, part of the wider MLF (Mission Laïque Française) network. Welcoming over 800 students from kindergarten to high school graduation, LFA offers a progressive immersion program in French, English, and Arabic within a warm, caring, and inclusive school culture. The institution is deeply committed to academic excellence and fostering a supportive environment for both its students and staff, operating within a French-speaking professional context.
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Job Title: Payroll Assistant at Lycée Français d’Alexandrie MLF (Egypt · Alexandria)
Full Time
📍 Location: Ibrahemeya, Alexandria, Egypt 🇪🇬
Company: Lycée Français d’Alexandrie MLF (LFA)
Apply nowPosition Overview: Payroll Assistant
Lycée Français d’Alexandrie is seeking a meticulous and experienced Payroll Assistant to join its human resources team. This role is critical to the smooth financial and administrative operations of the school, focusing on the accurate and timely processing of payroll, meticulous maintenance of personnel records, and strict compliance with Egyptian labor laws and social insurance regulations. The ideal candidate will have 3-5 years of specialized experience in payroll and personnel administration and, crucially, must be able to thrive in a French-speaking professional environment.
Key Responsibilities
The successful candidate will be entrusted with the following core duties across three key areas:
Payroll Processing (SAGE):
- Compile monthly deductions and overtime sheets prior to payroll processing.
- Maintain and review regular attendance and overtime records for both standard and shift-based employees.
- Participate in developing new payroll procedures and policies in line with governmental regulations.
- Process payroll using SAGE software and ensure all calculations are accurate.
Personnel Records & Compliance:
- Prepare personnel files for all new hires and manage the annual contract renewal process for current employees.
- Gather, verify, and administer all hiring documents, ensuring the personnel file checklist is completed within two weeks of an employee’s start date.
- Prepare and submit Forms 1, 2, and 6 for social insurance and handle all documentation related to the Labor Office.
- Maintain strict confidentiality and security of all sensitive employee documents and information.
Attendance Management:
- Extract daily attendance reports from the attendance management application and share them with relevant team members.
- Maintain up-to-date personnel records and prepare related reports as requested.
Candidate Requirements (Mandatory)
| Requirement Category | Specific Qualification |
|---|---|
| Language | Fluent French (written and spoken) is mandatory to work effectively in the school’s French-speaking environment. |
| Education | Bachelor’s degree in Human Resources, Business Administration, or a related field. |
| Experience | 3-5 years of professional experience in HR, with a specific, demonstrable focus on payroll and personnel administration. |
| Technical Skills | Hands-on experience with SAGE payroll software and other HRIS systems. Proficiency in Microsoft Excel is essential. |
| Regulatory Knowledge | Solid, practical understanding of Egyptian labor laws and social insurance regulations. |
| Core Competencies | Exceptional attention to detail, accuracy in data entry, and strong organizational skills. Ability to handle confidential information with discretion. |
Ideal Candidate Profile
The ideal candidate for this role will be:
- A bilingual professional (French/English/Arabic) with the technical HR expertise to manage complex payroll and compliance tasks in a trilingual school setting.
- A meticulous and process-driven administrator who takes pride in error-free payroll and complete, compliant personnel files.
- Discreet and trustworthy, with a proven ability to handle highly sensitive employee information.
- A proactive problem-solver who can work both independently and collaboratively in a busy, fast-paced office.
What Lycée Français d’Alexandrie Offers
- Prestigious Institution: The opportunity to work within a renowned international school with a rich educational heritage.
- Professional Environment: A supportive, inclusive, and culturally diverse workplace within the MLF network.
- Career Stability: A full-time role within a well-established and respected organization in Alexandria.
Frequently Asked Questions (FAQs)
1. Is French fluency truly mandatory?
Yes, absolutely. The job description explicitly states the school is looking for staff who can thrive in a French-speaking environment. Fluency is required for internal communication, understanding documentation, and participating in meetings.
2. What specific SAGE modules or experience is needed?
Experience with the SAGE payroll module (SAGE Paie) is the most relevant. The role requires using it for monthly payroll processing, deductions, and reporting.
3. What are “Forms 1, 2, and 6” for social insurance?
These are standard forms required by the Egyptian Social Insurance Authority:
Form 1: Employee registration form.
Form 2: Employee termination/suspension form.
Form 6: Monthly contribution statement/list of insured employees.
Familiarity with preparing these is a core requirement.
4. Is this role suitable for someone with only generalist HR experience?
This is a specialized payroll-focused role. While generalist HR experience is helpful, candidates must have proven, hands-on experience specifically in payroll processing (using SAGE), social insurance, and labor office procedures to be successful.
How to Apply
If you are a trilingual HR professional with deep expertise in payroll, social insurance, and labor law, and you are ready to contribute to a prestigious educational institution, Lycée Français d’Alexandrie encourages you to apply.
Submit your application via the official listing:
👉 Apply for Payroll Assistant Position