Office Administrator / Front Desk Executive at Worldwide Word Travel and Tourism L.L.C (UAE)

Worldwide Word Travel and Tourism L.L.C is a dynamic and vibrant company in Dubai’s bustling travel and tourism sector. The company is dedicated to creating exceptional travel experiences and fosters a collaborative, growth-oriented work environment where team members are valued and supported in their professional development.

Position Overview: Office Administrator / Front Desk Executive

Worldwide Word Travel and Tourism is seeking an enthusiastic and professional female Office Administrator / Front Desk Executive to become the central hub of their Dubai office. This mid-career role is ideal for someone who excels in creating a welcoming first impression and ensuring seamless office operations. You will be the face of the company for all visitors and callers, while also providing vital administrative support across departments. This position offers a clear path for career growth within a supportive team that values collaboration and excellence.

Key Responsibilities

The successful candidate will be entrusted with the following core duties:

• Front Desk & Reception Management: Serve as the first point of contact, ensuring a professional, welcoming atmosphere for all clients and visitors. Manage inquiries, direct calls, and coordinate appointments.
• Administrative Coordination: Provide comprehensive administrative support, including scheduling, organizing meetings, facilitating inter-departmental communication, and managing office supplies and equipment.
• HR & Onboarding Support: Assist with HR functions such as maintaining employee documentation and supporting the onboarding process for new hires to ensure a smooth integration.
• Documentation & Organization: Implement and maintain efficient filing systems (both electronic and physical). Prepare reports, presentations, and ensure all documentation is accurate and accessible.
• Project & Client Support: Support special projects and initiatives. Utilize any prior travel industry experience to enhance client interactions and provide sector-specific support.
• Office Environment Management: Maintain an organized, tidy, and fully-equipped front desk and office environment.

Candidate Requirements

Requirement Category	Specific Qualification
Experience	3-5 years of relevant experience in office administration, front desk, or a similar role.
Gender & Residency	This role is for female candidates who are currently residing in the UAE.
Age Preference	Candidates between 18 – 35 years old are preferred.
Technical Skills	Proficient in Microsoft Office Suite and other standard administrative software tools.
Core Skills	Excellent communication (verbal & written), organizational, multitasking, and customer service skills. Strong attention to detail and problem-solving ability.
Language	Fluent English is mandatory. Knowledge of additional languages is a significant advantage.

Ideal Candidate Profile

The ideal professional for this central role will be:

• A warm, professional, and poised individual who naturally creates a positive first impression.
• Highly organized and efficient, capable of juggling multiple tasks without compromising on quality or service.
• A proactive team player who thrives in a collaborative environment and is eager to support colleagues across different functions.
• Career-oriented and eager to learn, looking to grow within a company that invests in training and development.

What the Company Offers

• A vibrant and supportive team environment that values each member’s contribution.
• Clear opportunities for career growth and professional development within the company.
• Ongoing training and resources to enhance your administrative and industry-specific skills.
• The chance to gain a comprehensive understanding of office and travel industry operations.

Frequently Asked Questions (FAQs)