ERC International Human Resources Consultancies is a specialized executive search firm focusing on recruitment across the GCC, with particular expertise in nationalization programs. This urgent hiring is for their client, a prominent and leading retail fashion group in Saudi Arabia. They are seeking a poised and professional Executive Secretary to provide direct, high-level support to a Vice President (VP) within their dynamic corporate environment in Riyadh.
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Job Title: Executive Secretary to VP via ERC International
Full-Time
📍 Location: Riyadh, Saudi Arabia 🇸🇦
Company: ERC International
Apply nowPosition Overview: Executive Secretary to Vice President
ERC International’s client is urgently seeking a skilled female Executive Secretary to serve as the right hand to a Vice President in their fast-paced retail fashion headquarters. This role is more than administrative; it is a pivotal support function requiring discretion, exceptional organization, and polished communication. The ideal candidate will have 1-2 years of proven experience directly supporting C-suite executives and must be ready to relocate to Riyadh to immerse themselves in the heart of the company’s operations. This is an excellent opportunity to grow within a major retail brand.
Key Responsibilities
While specific duties will be defined by the VP’s needs, the successful candidate can expect core responsibilities including:
- Executive Support & Scheduling: Manage the VP’s complex calendar, schedule appointments, coordinate meetings, and arrange travel itineraries with precision.
- Communication Hub: Serve as the primary point of contact between the VP and internal/external stakeholders. Handle correspondence, screen calls, and relay messages with professionalism and discretion.
- Documentation & Preparation: Prepare agendas, presentations, reports, and minutes for meetings. Ensure the VP is fully briefed and has all necessary materials.
- Office Management & Coordination: Facilitate smooth office operations for the VP’s office, handle confidential documents, and coordinate with other departments as needed.
- Project Assistance: Provide ad-hoc support on special projects, follow up on action items, and help ensure deadlines are met.
Candidate Requirements (Mandatory)
| Requirement Category | Specific Qualification |
|---|---|
| Experience | Minimum 1-2 years of direct experience as a Secretary or Executive Assistant to C-suite level executives (CEO, CFO, VP, MD). |
| Sector Familiarity | Experience in retail, fashion, or a similarly fast-paced corporate environment is highly advantageous. |
| Relocation | Must be willing and able to relocate to Riyadh, Saudi Arabia for this position. |
| Gender | This role is for female candidates. |
| Core Skills | Excellent written and verbal communication skills. Superior organizational, time-management, and multitasking abilities. Strong knowledge of executive support protocols and discretion. |
Ideal Candidate Profile
The ideal executive secretary for this role will be:
- Exceptionally organized and proactive, anticipating needs and managing the executive’s time effectively.
- A polished and discrete communicator, capable of interacting confidently with high-level individuals inside and outside the company.
- Adaptable and resilient, thriving in the dynamic, trend-driven atmosphere of a retail fashion group.
- Professional and culturally aware, ready to integrate into the corporate culture of a leading Saudi enterprise.
What the Role Offers
- Career Platform: A high-visibility role supporting senior leadership at a leading retail fashion group.
- Professional Growth: Direct exposure to strategic business operations and significant opportunity for career development within a major corporation.
- Dynamic Environment: Immersion in the fast-paced, creative world of retail fashion at the corporate level.
Frequently Asked Questions (FAQs)
1. Is relocation assistance provided?
The job description states you must be willing to relocate but does not specify if assistance is provided. This is a key point to clarify directly with ERC International during the application process.
2. Why is the role gender-specific?
This is based on the specific preference of the hiring client, which is a common practice for personal executive support roles in the region to ensure compatibility and adherence to workplace norms.
3. What does “urgent hiring” imply?
It indicates the client has an immediate need to fill this position. Candidates who are available to start on short notice and can relocate quickly will be at a significant advantage.
4. What are the typical working hours?
While not specified, supporting a VP in a corporate headquarters typically involves standard office hours, but flexibility may be required to accommodate the executive’s schedule, especially during peak retail seasons or for international communications.
How to Apply
If you are a professional female executive secretary with C-suite support experience and are ready to relocate for an exciting opportunity in Riyadh’s retail sector, ERC International and their prestigious client encourage you to apply.
Submit your application via the official listing:
👉 Apply for Executive Secretary Position
Become the strategic support to leadership at a leading fashion group in Riyadh, Saudi Arabia 🇸🇦.