📄 Job Description
Objective of Office
Under the supervision of the Secretary General, the International Affairs and Public Relations Office (IAPRO) plans and manages the Forum’s international affairs and its public relations in accordance with GECF long term strategy, the five-year and annual work programmes. The Office manages the relations with governments, international institutions and the media, in cooperation with the other departments and SG Office. It also fosters diplomatic ties and works collaboratively with both national and international entities to further Forum goals through diverse partnership arrangements. Additionally, it manages the Forum's public relations activities and actively engages the global media and other stakeholders in the Forum's activities using modern communication methods and tools.
Objective of Post
Executes general relations and communication functions in service of the International Affairs and Public Relations Office (IAPRO), both within and outside the GECF, drawing on strong fluency in mass communication, media relations, public advocacy, and multimedia production. Plans, develops, and disseminates clear, accurate, and impactful communication materials supporting IAPRO’s mandate and activities, utilising a broad range of communication channels, tools, multimedia and media production techniques, and design platforms to ensure a consistent, credible, and effective institutional presence. Manages the GECF’s digital and social media platforms, ensuring coherent messaging, timely dissemination, and targeted advocacy that enhances global awareness of the Forum’s mandate and positions on energy and natural gas.
Applies advanced writing skills, including speechwriting, opinion pieces, official statements, talking points, and strategic narratives, tailored to senior leadership and diverse international audiences. Provides communication and protocol support to IAPRO’s international activities and the broader work of the GECF Secretariat, including high-level meetings, multilateral engagements, events, and outreach initiatives, ensuring full alignment with institutional objectives and diplomatic standards.
Main duties & responsibilities
1. Develops and implements a Digital and Social Media Strategy as an integral component of the GECF’s overall Communication and Outreach Strategy, supporting the mandate of the International Affairs and Public Relations Office (IAPRO). This includes contributing to the effective execution of the GECF’s communication and outreach efforts with a view to enhancing awareness, understanding, and visibility among governments, international and regional organisations, private sector stakeholders, media, and the general public of the Forum’s objectives, activities, and institutional role.
2. Supports advanced writing, copy-editing, and proofreading of communication materials, publications, reports, speeches, statements, and other official outputs prepared by IAPRO and the GECF Secretariat; supports the organisation and coordination of meetings and dialogues with targeted policy-making bodies, institutions, and organisations; and contributes to the development and maintenance of professional networks with external experts and institutions relevant to IAPRO’s work.
3. Produces, coordinates, and disseminates communication and outreach materials, including brochures, publications, media briefs, audiovisual and multimedia content, as well as digital and electronic materials, in order to enhance the GECF’s visibility and institutional image, and contributes to the establishment and maintenance of effective media relations.
4. Contributes to IAPRO’s international activities through research, background analysis, and content development on issues identified by the Head of IAPRO, and provides inputs to reports, concept notes, initiatives, and outreach activities, as required.
5. Maintains and updates databases of contacts within relevant international organisations, institutions, and media outlets to support effective coordination of IAPRO’s international and communication activities.
6. Provides communication, protocol, and coordination support to the GECF Secretariat during participation in international meetings, conferences, forums, and outreach events.
7. Develops and implements a content strategy, including content planning and content runways, and manages, updates, and maintains the GECF’s digital and social media platforms in line with IAPRO’s communication objectives.
8. Monitors, reports, and analyses the performance and impact of GECF events and communication activities through defined metrics, surveys, and analytics tools, including regular monitoring of social media platforms and the GECF website.
9. Maintains and organises a digital archive of GECF multimedia assets, including videos, photographs, recordings, presentations, and other audiovisual materials, ensuring proper cataloguing and accessibility.
10. Maintains and updates an events and activities calendar to support long-term planning, coordination, and effective management of upcoming international engagements and outreach initiatives.
11. Coordinates the design, production, and administration of communication and promotional materials, including invitations, publications, branding items, and event collateral, in close coordination with the Administration and Finance Department and other relevant units of the GECF Secretariat.
12. Keeps abreast of emerging communication tools, digital platforms, and multimedia solutions that support the delivery of high-quality communication outputs and enhance engagement at virtual and on-site GECF events.
13. Performs any other reasonable duties, as assigned by the Secretary General or the Head of IAPRO, in line with the staff member’s background, qualifications, and functional responsibilities.
